Audit non-stop filling of information, no duration risk control, project final account data management
Throughout the past, we have experienced all kinds of projects, but where the economic benefits of good projects, its settlement data are relatively good, on the contrary, those loss-making projects have a common feature:
“Is the low quality of final accounting information, imperfect, resulting in the late project final account audit stage lack of this less than, non-stop supplementary information”, the project final account is delayed validation, human and financial costs continue to increase, low project efficiency, and even cause a loss situation.
That is, to do the information work, in the details, many project managers, pre-accounts, and engineering managers in the process of playing with Party A, audit settlement game, still can not avoid eating these experience losses:
As an important basis for settlement, the project department often does not even have a set of positive eight stamped drawings … In the course of construction, when the responsibility is not divided and the owners are held accountable, how do claim their rights and interests?
Project Visa slip handed over, the owner said you “poor compliance”, not in line with the process directly back! Is visa uncertainty, an out-of-contract increase, a change in owner’s request, or something else of a nature? How many copies of such an “ambiguous” visa is useless …
The project has already been completed, the completion report has been submitted, but the owner delayed acceptance? Find a bunch of rectification reasons for you, how to do it?
……
1, how to correctly understand the project’s final accounting information?
Project final accounting data as the name implies is that after the completion of the project, the two sides for the project to do the final account audit of the basis of the information, belongs to the project data is an integral part of the collection, preparation, declaration, tracking, finishing, archiving and other work, throughout the project construction 0-100 the whole stage.
The project final account information is the basic basis of the project final account audit work, which has a great impact on the project operation and profit. So it is necessary to understand whether it is the project manager or the data officer or the final teller.
2, how does the final accounting information affect the operation of the project?
For example, in terms of the risk of duration penalty, most of the project construction we experience has various reasons for delays or delays in completion, and the risk of duration is one of the main risks to our project losses.
The schedule is severe, the stair units cross with the decoration, and the construction is chaotic
Effective data collection during construction can help us mitigate this risk, most directly by “deferred reports” or “deferred definition letters”.
But when it comes to management responsibilities, which are generally difficult to check in, how do we do this information to get there?
01, first of all, the starting point of the duration calculation is the contract agreed start date, or to the site issued a work order, the preconditions must be met. For example, the site of the “three-way one flat”(work, construction drawings, contractual provisions” and so on, we collect information from these aspects, to obtain a delay in the start of the certificate.
Three-way flat:
Construction site water, electricity, road access, site leveling
02, deferred definition letter. Through the official letter of legal review, the writing in the language statement can be used as supporting information for the extension of the period.
A letter of approval through a legal review
03, secondly, in addition to our concern about design changes and contractual agreements of various types of duration extension conditions (water and power outages, bad weather, the government), but also need to collect some third-party factors caused by the delay of the project information, as a breakthrough to avoid the duration penalty.
Design changes to the surface material, consider carrying re-welded steel frame, delayed schedule
For example, in the process of preparing the project schedule, we should pay attention to the coordination of the progress and support work and the point in time of the unit, forming the key line, as a precondition for our duration (to obtain the confirmation of the owner and related cooperation units).
The total progress node of the decoration project construction
Then through the contact list, seal board will sign, meeting minutes, and other forms to confirm the actual progress of the above-mentioned units, the time difference between the two is that we obtain the basis of the extension of the schedule.
Work Contact Sheets and Engineering Change Orders
04, finally, with Party A in the completion date of the determination is also very easy to disagree. Owners may delay the issuance of completion reports for a variety of reasons and encounter such problems, which can be achieved in disguise through the project “exchange of documents” to achieve the purpose of confirming the duration.
General review form
The above is a summary of Mr. Gui Fei’s curriculum experience
3, closely related to the operation of information how to do?
Also related to project management is the “design change information”, design change information is the core of all project information, the project wants to turn over, to a large extent, that is, by the design change information.
It includes material changes, process changes, etc. (construction area additions, etc. are not included in this category).
At the same time, there are hidden acceptance data, settlement should be based on this, the relevant settlement group price, that is, the hidden acceptance information has both the closed-loop components of the workflow, but also the operating components.
The same is true of material verification information, as an important basis for settlement, the relevant settlement group price. It is important to identify in writing the names, brands, specifications, and models of materials we have used.
01, about the collection of project information summary
Phase 0 project data collection
1, bid delivery form
2, the winning bid notice
3, contract and agreement
4, tender documents
5, tender drawings
6, the request for bid minutes
7, tender answer questions
8, bid documents
Economic standards, business labels, and related instructions;
0 to 80 phase project data collection
1, start report
The need to be a valid start-up report;
2, construction drawings
The difference between a construction drawing and a tender drawing
3, the owners held the minutes of the regular meeting of the project
4, the owner sent us the project contact sheet
documents such as a list of instructions, and after signing and sealing;
5, supervision issued to us the project contact slip
documents such as a list of instructions, and after signing and sealing;
6, the total package sent to our engineering contact list
documents such as a list of instructions, and after signing and sealing;
7, we issue the owner, supervision, total package of the project contact list
In response to the owner’s oral instructions, we take written confirmation, and must have the relevant response, such as sporadic demolition, flat whitewash, or individual materials to change the brand;
8, the extension of the report
The main planning changes, other units delay, etc., we proposed the delay, whether or not signed, must have a detailed record, or sign a receipt;
9, design change order
Design change written documents, design change drawings, material change pictures, etc.;
10, material price visa list
11, sporadic visas
12, construction team visa
13, covert acceptance information
Includes design change cover form and hidden node drawings behind it;
14,material inspection information
15, add an agreement or add a contract
16, the project department single-double contract and material procurement contract
17, engineering photos
It is best to shoot some of each part regularly;
18, on-site safety management civilized construction of the evaluation record
80 to 95 phase project data collection
1, completion acceptance records and reports
2, provincial and municipal civilized site assessment report
3, the project location of the pricing manual
4, complete completion map
5, the construction period of the national or provincial and municipal project cost adjustment information
02, on the management of settlement information
A complete settlement should contain a lot of the information I mentioned above, and of course, the unfavorable information in the above information is excluded. The whole set of settlement, I believe there are many models in the department, you can read it.
In general, there are several places to pay attention to settlement information
1, the construction organization design has no description of the top steel skeleton conversion layer, if so, whether it and you handle the top steel skeleton conversion layer conflict.
Is there a description of the wall being painted, a description of the dark pipe slotting, and, if so, whether it conflicts with your visa?
2. Whether the materials submitted for examination coincide with the tender materials, and if there is any non-agreement, whether there is a reason to solve.
3, a covert inspection of the drawings and your settlement quotation corresponding, if there is no corresponding, whether it is necessary to modify.
4, tender answer questions and whether the visa you handled conflict, if so, whether it is necessary not to provide this answer.
5, the bid budget is generally to provide us, provides the bid budget whether you feel the need to operate the place, if so, whether it can be modified.
6, the contract duration and completion acceptance records on the duration of the conflict. If so, can I find a schedule extension report support?
7, the project volume calculation book and the budget are corresponding, to see if there is any negligence.
8, check the material spread table, the settlement of the number of materials and unit price and the project department contract quantity and unit price is not biased, the major deviation is caused by what problems.
Settlement information, in summary, is that we must play a positive role in the future settlement audit, otherwise, we can only call it “counter-settlement information”.
